Administrative Assistant
Full or Part time, Non-exempt
SAN seeks an organized, efficient self-starter with keen attention to detail to fill the position of Administrative Assistant. SAN is a grassroots, community-based organization based in Artesia, CA dedicated to advancing the health, empowerment and solidarity of persons of South Asian origin living in Southern California.
Founded in 1990, SAN conducts outreach, education, service provision, organizing, and advocacy across three programmatic areas: health and healthcare access, civil rights, and violence prevention.
Position Responsibilities:
The Administrative Assistant is responsible for general administrative management and office functioning. Responsibilities of the Administrative Assistant include, but are not limited to the following:
- Greet community members as they come to the SAN office and direct them to the respective programmatic staff
- Address requests for services and general requests received through email and telephone by referring them to the appropriate programmatic or administrative staff
- Maintain contracts and paperwork related to SAN programs and equipment
- Assist Executive Director and Director of Programs in administrative tasks such as scheduling meetings, registering for conferences and coordinating travel
- Maintain and update donor database
- Prepare and coordinate mailing of pre and post event correspondence such as save the date cards, invitation cards, solicitation letters and thank you letters
- Create personnel files for new employees and inform new employees of organizational policies
- Maintain document accounting for staff sick leave and vacation
- Coordinate maintenance of all equipment needed such as printers, copiers, computers and telephones
- Coordinate and attend townhalls, workshops, and other SAN sponsored events as needed
- Ensure compliance with SAN policies, contractual obligations and HIPAA regulations
- Coordinate timely receipt of staff time sheets and mileage reimbursement, check time sheets and mileage for accuracy, and file appropriate paperwork
- Assist with fundraising, media relations, outreach and other administrative duties as needed
- Handle and distribute incoming and outgoing mail
- Maintain all office and kitchen supplies required by SAN staff and store all supplies in an appropriate manner
Qualifications
- Associate’s degree or Bachelor’s degree in a related field
- Minimum 2 years of work experience in an office environment
- Fluency in Hindi or Urdu oral and written language skills
- Well-organized, self-directed, highly motivated, ability to work independently and in a team, and handle multiple tasks
- Ability to work flexible hours (including some weekends)
- Professional conduct and ability to abide by confidentiality and HIPAA rules
- Sensitivity to LGBTIQQ issues and concerns
- Knowledge of cultural norms and nuances affecting South Asians preferred
Salary and benefits: Salary range starting at an hourly rate of $12.00 an hour. Comprehensive health benefits package as well as vacation and sick leave provided.
Mail/email resume, cover letter, and list of three references by December 31, 2011 to:
Manjusha P. Kulkarni
Executive Director
South Asian Network (SAN)
18173 Pioneer Blvd.
Suite I
Artesia, CA 90701
Position open until filled.
South Asian Network is an Equal Opportunity Employer, which does not discriminate on the basis of race, creed, color, gender, age, ethnicity, national origin, sexual orientation, religion, HIV serostatus, disability, or marital status.
